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Administrative Assistant

Company: Smithfield Foods
Location: Suffolk
Posted on: March 14, 2019

Job Description:

This position provides administrative support to one or more departments handling a wide range of administrative duties/related tasks in a confidential and professional manner requiring broad and comprehensive experience, skill and knowledge of policies and practices. This position is also responsible for providing a friendly and professional greeting to all Smithfield visitors and callers. Will be responsible for recieving, sorting and routing all incoming and outgoing mail. Additional duties include responsibility for all office and employee kitchen supply inventory.Provides administrative support to managers by preparing correspondence, receiving visitors, answering and managing incoming calls, arranging conference calls, management of calendars, managing appointments and travel arrangements, handling meeting conflicts and prioritizing and communicating issues.Operatie multi line telephone console to route incoming and outgoing calls. Greets clients and visitors. Announce visitors and directe them to proper destination.Creates and edits memos, letters, spreadsheets, pivot tables and presentations in support of management.Prepares and maintains daily, weekly, monthly and quarterly reports. Responsible for front desk procedure log and master phone list.Plans and coordinates events and on/off site meetings, ensuring all logistics are in order including any catering and audio and video set up.Opens, distributes and prioritizes mail. Maintains a well-organized filing system.Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions. High school diploma or general education degree (GED) and 2+ years related experience and/or training; or equivalent combination of education and experience.Excellent typing, grammar, spelling and proof reading skills.Strong attention to detail and accuracy, as well as solid organization and time management skills.Ability to work in a fast-paced environment and handle multiple tasks concurrently.Proficient level computer skills and in-depth knowledge of Microsoft Office applications including Excel, Word, and PowerPoint.Ability to handle confidential matters appropriately and with discretion.Excellent written and verbal communication skills.Knowledge of standard office administrative processes and procedures.

Keywords: Smithfield Foods, Suffolk , Administrative Assistant, Other , Suffolk, Virginia

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