Administrative Clerk (USDA)
Company: Heartland Consulting
Posted on: August 7, 2022
- Properly processing a Farm Bill application, administrative
support for ranking, pre-approval, and approval workload,
administrative support for proper contract management regarding
payment processing, scheduling, and associated correspondence,
assist local staffing support of mission support services involved
with human resource management, property and procurement, and
- Tracks Farm Bill contracts and technical service provider
projects; reviews and assembles documentation and certification
required for contracts and payments. Examines files to confirm
completeness and correct obvious errors. Enters contract data into
agency-specific software programs and prepares reports.
- Processes applications and certifications of eligibility:
reviews payment requests and verifies payment documents to ensure
complete information is provided and all data is added to the files
or matched properly. Remediate problems with applications.
Recommends changes in procedure to prevent delays.
- Establishes a schedule for regular visits to field offices and
assists develops a quality review process for use by field offices
to assist landowners. Assure timely answers to policy questions.
Help customers understand needed paperwork for payment
- Provides a variety of administrative information to landowners
and other program participants as needed, including programs and
eligibility, application requirements and guidance, and payment
- Preparing and processing documents and correspondence and
checking for accuracy, completeness, reconciliation, record
keeping, and maintaining files.
- Accounting functions that assist in unfilled customer orders,
including reviewing, monitoring, and tracking billing and
collections of the agency's receivables.
- Assisting staff with purchasing, records management, and
correspondence management and distribution. Preparing reports and
answering inquiries. Gathers data for reports, inputs information
into databases, and helps with special projects.
- Reviewing and verifying technical and professional materials
prepared by staff specialists for format and grammatical accuracy,
including interpretative materials, technical reports, memorandums,
advisory notices, and technical notes.
- Maintaining office files, manuals, handbooks, and reference
library, both paper and electronic, according to NRCS and
department guidelines and requirements.
- Answers telephone and greets visitors. Some interaction with
the public in an office setting.
- Utilizing a variety of computer hardware and software
applications and small office machines, to include agency-specific
software such as SharePoint, Pro Tracts, NEST, Conservation
Desktop, CART, FA Tracker, Document Management System (DMS),BOX/One
Span, and locally developed Excel databases to extract
- Travel to other NRCS offices may be required on
occasion.BackgroundThe United States Department of Agriculture
(USDA), Natural Resources Conservation Service (NRCS) is committed
to "helping people help the land". Their mission is to provide
America's farmers and ranchers with financial and technical
assistance to voluntarily put conservation on the ground, not only
helping the environment but agricultural operations, too.For more
information regarding the agency and its programs visit
- Must possess and maintain a state-issued driver's license. Any
violations must be noted before use of Government Vehicle;
- Experienced in utilizing a variety of computer hardware,
software, and word processing such as Microsoft Windows, Outlook,
Word, Excel, PowerPoint, Access, and Teams; Adobe Acrobat
- Must be able to utilize Microsoft Outlook for email and
calendars and internet browsers such as Internet Explorer, Google
Chrome and Microsoft Edge;
- Experienced in operating small office machines such as
calculators, fax machines, scanners and copy machines;
- Experienced in general office procedures, such as preparing
reports, spreadsheets and filing;
- Ability to learn and utilize agency specific software and
- Familiarity with certified mail and return-receipt mail
- Skillful in working and communicating with the general
- Capable of working independently;
- Possess basic telephone skills;
- Must be able to pass a Government background check; and
- Fluent in EnglishHourly Wage: $14.87We expect this position
will be included in the recent federal Executive Order (EO) and
subsequent guidance, requiring federal contractors and employers
with more than 100 employees to implement a vaccine mandate;
therefore, it is expected that anyone hired into this position will
need to be fully vaccinated against COVID-19 upon commencement of
employment in accordance with the EO and any subsequent guidance
unless an accommodation is legally required.Heartland Consulting is
an Equal Opportunity/Affirmative Action Employer of individuals
with disabilities and veterans. We are proud to state that we do
not discriminate in employment decisions on the basis of race,
color, religion, sex, national origin or disability status. We
E-Verify all employees.
Keywords: Heartland Consulting, Suffolk , Administrative Clerk (USDA), Administration, Clerical , Smithfield, Virginia
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