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Secretary I

Company: Virginia State Government
Location: Suffolk
Posted on: January 10, 2020

Job Description:

Position InformationJob DescriptionThe Virginia Indigent Defense Commission (VIDC), a Commonwealth of Virginia Independent Agency is dedicated to protecting and defending the rights of our clients through zealous, compassionate, high-quality legal advocacy. The Suffolk Public Defender Office is now accepting applications for the position of Secretary I. The qualified candidate will provide administrative and clerical support for attorneys, investigators and mitigation specialists in the Public Defenders office. The Secretary position reports to the Public Defender of the Suffolk Office and is employed at will.Duties:Duties for the position include greeting persons entering the Public Defender Office as well as operating a multi-line telephone to answer, screening and forwarding calls, providing information to callers, taking messages and scheduling appointments. Additional qualifications include typing a variety of documents to include but not limited to memos, letters and various types of legal documents, maintaining a filing and record keeping system, collecting, sorting, distributing, and preparing mail and communicating and interacting with the public defender office colleagues, clients and judicial system personnel.Minimum QualificationsThe position requires a working knowledge of office practices and procedures as well as creating and editing, letters, memos and legal documents. Experience in use of computer software to include word processing, spreadsheet and database applications are needed and experience using Microsoft applications to include, Word and Excel. The qualified candidate will have experience with creating and managing an electronic and manual filing system, and skills in keyboarding. The qualified candidate will have the ability to communicate effectively both orally and in writing and work independently and dependently in a fast paced, team driven environment.Preferred QualificationsPreferred qualifications include prior experience providing administrative and clerical support in a criminal justice and/or legal environment.Special RequirementsApplications are NOT saved for future openings and are not shared between different office locations. We encourage you to apply to any and all of the positions you may be considering within VIDC.Being authorized to work in the U.S. is a precondition of employment. The VIDC does not sponsor employment visas. Sponsors includes H-1B or any other employment-based immigration cases or visa statuses.Special Instructions to ApplicantsVIDC is committed to inclusive hiring and dedicated to diversity in our workforce and staff. We encourage and welcome qualified applicants of all identities, cultures, backgrounds, and experiences.Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand delivered applications and resumes will not be accepted. VIDC does not accept see resume as a response to any question. Information on the application is the primary source used for screening the position. Applications should include complete work and salary history, contact information for all current and prior employers, reasons for leaving all prior employment and explanations for any periods of unemployment. Blank fields in the application are considered incomplete applications and will be disqualified.You will receive a confirmation number once your application has been successfully submitted. Edits cannot be made to the application once you have received a confirmation number. Phone calls are not accepted regarding an inquiry to the status of an application. Please refer to RMS for status updates.Contact InformationNameHuman ResourcesEmailhr@vadefenders.orgWorking Title: Secretary IRole Title: Non-ClassifiedJob Open Date: 01/06/2020Job Close Date: 01/15/2020Open Until Filled: NoIs this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?: NoHiring Range: $30,000.00Agency: Indigent Defense Commission (848)Agency Website: http://www.vadefenders.org/Location: Suffolk - 800Position Number: 31412Job Posting Number: 1061785Type of Recruitment: General Public - GDoes this position have telework options?: NoBilingual/Multilingual Skill Requirement/Preference: NoJob Type: Full-Time (Salaried)Job Type Detail: Full-Time Salaried - Non-Faculty- FTS-1Pay Band: UG

Keywords: Virginia State Government, Suffolk , Secretary I, Administration, Clerical , Suffolk, Virginia

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